Introducing Yachtbase

The operating system for yacht businesses

Yacht companies live across too many tools. Specifications and pricing notes in email. Client histories split between personal inboxes and spreadsheets. Bookings juggled on a calendar shared with no audit trail. Ownership records kept in Word documents. There is no chain from first enquiry to final payment and owner approval—just fragments stored in different places.

Yachtbase starts with the three things every yacht business depends on: the yacht, the client and the booking. Enter a yacht once and every booking refers to the same record. Link each client to their bookings and their history, so the whole team sees the same picture. This is the foundation; quotes, contracts, payments and owner reporting will build on it in the months ahead, so nothing has to be entered twice.

The workspace is built for charter operators, brokers, fleet managers and yacht owners. Each role sees only what they need, with roles and permissions you define. Changes are recorded against each booking, so the team can see who did what and when.

What you can do now

• Manage your fleet: Create or import yachts one by one, or in bulk. Record deep technical specifications—engines, generators, systems, safety equipment—in one master record. Upload photos and documents. Check readiness scores to see what is missing before marketing a yacht.
• Build your client database: Add clients manually or import lists. Record contact types (buyers, charter clients, brokers, owners), track consent and segments, and see a full timeline of every interaction.
• Book and track bookings: Create charter or sale bookings with guest details, dates and pricing. Overlapping dates on the same yacht are refused, and every booking keeps a timeline as it moves from enquiry to completion.
• Invite your team: Add team members with custom roles. Grant permissions per module (fleet, CRM, bookings) so each person sees what they need.
• Secure your data: Every workspace is isolated, files are stored privately and access follows team roles.
• Archive and anonymise: When a client relationship ends, archive the client record. Support GDPR by anonymising their data when needed.

Why it matters

Running a yacht business on email and spreadsheets is not just slow—it is risky. Facts get lost in archives. Team members leave and take context with them. Two people promise the same week to two different clients.

Yachtbase keeps every fact connected to the yacht and the client. Your team moves faster because the information is always there, and your clients deal with a business rather than one person's memory. Our aim is one chain from the first message to the final payment, and this is its first link.

Available

Available to every workspace on Core, Professional and Enterprise plans.